Project 2603
Relic
Brooklyn, NY · Director: Sam Rubinek · DP: Justin McWilliams
Ophelia & Company
Production Services
jeff@ophelia.company
P.O. Box 29134, Los Angeles, CA 90027
EIN 87-4592078
jeff@ophelia.company
P.O. Box 29134, Los Angeles, CA 90027
EIN 87-4592078
Shoot Days March 28 – 29, 2026
Location Brooklyn, NY
Status Wrapped — Payroll Disbursing
Updated Apr 22, 2026
Sam Has Sent
$7,269.72
$800 + $5,706.25 + $179.44 + $584.03 ✓
Crew Payroll
$6,303.92
6 crew · through Ophelia
Ophelia Fees
$965.80
COI + admin + WC fringe (labor only)
Balance Due from Sam
$0.00
Paid in full — final wire landed Apr 22 ✓
Status
| Shoot | Wrapped · Mar 28–29 |
| Crew payroll | Tom + Laura + Julia + Joe PAID ✓ · Clemence queued in Mercury. Celine still blocked — missing Inv, W-9. |
| COI / insurance | Delivered · Mar 27 |
| Workers' Comp | Active · covered shoot day (incl. Melina) |
| 1099s | Issued January 2027 |
Crew payroll breakdown
| Crew | Role | Amount |
|---|---|---|
| Julia McGill | Sound | $1,200.00 |
| Laura Eraud | 2nd AC | $1,229.44 |
| Joe Albino | Key Grip / Gaffer (labor) | $1,570.31 ↑ from $975 |
| Tom Fenaille | 1st AC | $872.92 |
| Clemence Therin | Gaffer | $831.25 |
| Celine Rosenthal | Script Sup | $600.00 |
| Total | $6,303.92 |
Heads-up
| Tom Fenaille | Came in $177.08 under (no prep day) — savings absorbed into $584.03 net balance |
Money Flow — Nodes & Settlements
Paid / settled
Queued in Mercury
Awaiting wire / docs
Blocked
Direct (off Ophelia books)
Ophelia Fees — what Sam Rubinek owes Ophelia
Total Ophelia Fees
$965.80
COI + admin + WC (3% of $5,526.56 labor)
Deposit Received
$800.00
Wired Mar 25 ✓
WC Fringe Received
$165.80
Included in Apr 22 wire ✓
Total Balance Due
$0.00
Paid in full — Apr 22 ✓
Fees breakdown
| Item | Basis | Amount | Status |
|---|---|---|---|
| COI package | Flat — covers Arri + Shadowplay + any others | $500.00 | Covered by deposit |
| Prep admin | ½ day · crew onboarding & paperwork issuance | $150.00 | Covered by deposit |
| Wrap admin | ½ day · payroll disbursement & job wrap-out | $150.00 | Covered by deposit |
| Workers' Comp | 3% × $5,526.56 labor (non-labor reimbursements excluded) | $165.80 | Paid Apr 22 ✓ |
| Total Ophelia fees | $965.80 | ||
| Less: $800 deposit wired Mar 25 ✓ | −$800.00 | ||
| Less: $165.80 WC included in Apr 22 balance wire ✓ | −$165.80 | ||
| Net Ophelia fees still owed | $0.00 ✓ | ||
Pass-through vs Ophelia margin
| Component | Direction | Amount |
|---|---|---|
| Crew labor (passes through to crew · WC applies) | In → Out | $5,526.56 |
| Non-labor reimbursements on invoices (passes through · no WC) Julia kit fee $600 · Tom gas/tolls $60.42 · Laura Uber $66.94 · Joe fuel $50 | In → Out | $777.36 |
| Ophelia fees (Ophelia keeps) | In | $965.80 |
| Total Sam Rubinek owes Ophelia | $7,269.72 | |
Sam has wired $7,269.72 total — paid in full ✓. Final $584.03 balance landed Apr 22. Joe Albino disbursed same day.
All money movement
| Date | Direction | Counterparty | Description | Path | Amount |
|---|---|---|---|---|---|
| Mar 25 ✓ | Settled | SHADOW SELF, INC (Sam Rubinek) | Insurance / payroll setup wire — auto-swept to Working Capital | Ophelia | +$800.00 |
| Apr 5 ✓ | Settled | Sam Rubinek | Original 6-person crew lump sum (Clemence reduced to $831.25) | Ophelia | +$5,706.25 |
| Apr 6 ✓ | Settled | Sam Rubinek | Laura Eraud OT + Uber reimbursements follow-up | Ophelia | +$179.44 |
| Apr 7 | Adj | Tom Fenaille | No prep day — invoice #2607.01 = $872.92, not $1,050 | Ophelia | −$177.08 |
| Apr 13 ✓ | Paid | Tom Fenaille | 1st AC — Mercury payment | Ophelia | −$872.92 |
| Apr 13 ✓ | Paid | Laura Eraud | 2nd AC — Mercury payment (incl. OT + Uber) | Ophelia | −$1,229.44 |
| Apr 22 ✓ | Settled | Sam Rubinek | Final balance wire — Joe Albino labor increase + WC adjustment | Ophelia | +$584.03 |
| Apr 22 ✓ | Paid | Julia McGill | Sound — Mercury payment settled | Ophelia | −$1,200.00 |
| Apr 22 ✓ | Paid | Joe Albino | Key Grip / Gaffer — Mercury payment (INV-629, W-9 on file) | Ophelia | −$1,570.31 |
| (queued) | Queued | Clemence Therin | Gaffer — Mercury queued Apr 10 | Ophelia | −$831.25 |
| (blocked) | Blocked | Celine Rosenthal | Script Sup — missing Inv + W-9 | Ophelia | −$600.00 |
| Pre-shoot | Direct | Melina Greene (AD) | Prep day paid directly by Sam Rubinek (off Ophelia) | Direct | ~$325.00 |
| Post-shoot | Direct | Melina Greene (AD) | Shoot day balance paid directly by Sam Rubinek (off Ophelia) | Direct | ~$650.00 |
"Direct" rows do not flow through Ophelia's books — shown for total project P&L visibility only.
PO Ledger
| PO | Name / Vendor | Role | Path | Amount | Status & Files |
|---|---|---|---|---|---|
| 2603_01 | Arri Rentals NY | Camera / Lens | Direct (Rubinek) | — | COI ✓ |
| 2603_02 | Shadowplay (Who Are You? Studios) | G&E Equipment | Direct (Rubinek) | — | COI ✓ Mar 27 Equipment · Sam handles |
| 2603_03 | Julia McGill | Sound | Ophelia | $1,200.00 |
Inv ✓
Memo ✓
W-9 ✓
PAID ✓ Apr 22
link folder via Finder →
|
| 2603_04 | Celine Rosenthal | Script Sup | Ophelia | $600.00 | Inv Memo ✓ W-9 |
| 2603_05 | Tom Fenaille | 1st AC | Ophelia | $872.92 ↓ from $1,050 |
Inv ✓ Memo W-9 ✓ submitted Apr 10 PAID ✓ Apr 13 |
| 2603_06 | Laura Eraud | 2nd AC | Ophelia | $1,229.44 | Inv ✓ Memo ✓ W-9 ✓ Receipts ✓ PAID ✓ Apr 13 |
| 2603_07 | Clemence Therin | Gaffer | Ophelia | $831.25 | Inv ✓ Memo ✓ W-9 ✓ Mercury queued ✓ Apr 10 |
| 2603_08 | Joe Albino | Key Grip / Gaffer (labor) | Ophelia | $1,570.31 ↑ from $975 |
Inv ✓ INV-629
Memo
W-9 ✓
PAID ✓ Apr 22
INV-629 + W9 filed in 2603_02 Shadowplay folder. Equipment side is 2603_02 (Sam handles).
|
| 2603_09 | Melina Greene | Assistant Director | Direct (Rubinek) | ~$975.00 |
Off-payroll
Declined W-9 · Ophelia WC still applies for shoot day
|
| 2603_11 | MonoNoAware | Film Stock | Direct (Rubinek) | — | Tracking only |
Open action items
-
Done
$584.03 balance wire from Sam Rubinek — LANDED ✓ Apr 22. Ophelia is fully funded ($7,269.72 received against $7,269.72 owed). Joe Albino PAID ✓ same day — $1,570.31 disbursed.
-
Open
Chase outstanding paperwork from Celine Rosenthal — still missing Invoice + W-9. Confirmed not in Dropbox folder as of Apr 22. She cannot be paid until both documents land in
1. Purchase Orders/2603_04 Celine Rosenthal/. -
Open
Collect Deal Memo from Joe Albino. INV-629 + W-9 on file; Deal Memo still outstanding (paying now regardless, but needed for the file).
-
Pending
Release Clemence Therin's wire — $831.25 queued in Mercury since Apr 10. Safe to send now that Sam is fully funded.
-
Reminder
Send Sam Rubinek Ophelia's W-9 — Sam paid Ophelia >$600 this year, so Ophelia owes him a W-9 for IRS reporting.
-
Future
Issue 1099s in January 2027 — Jeff offered to help when it's time.
Key contacts
Director
Sam Rubinek
samuelrubinek@gmail.com
818-914-1866
Director of Photography
Justin McWilliams
justinmcwilliams.camera@gmail.com
Producer
Barry Galperin
barry.galperin@gmail.com
+1 (805) 216-7117
Producer's Assistant
Sam Richardson
samuel.richardson1771@gmail.com
Day-to-day paperwork & logistics
Assistant Director
Melina Greene
Off Ophelia payroll · paid direct by Sam Rubinek
Ophelia & Co — banking
Routing
091311229
Choice Financial Group
Account
202346072306
Mercury / Choice Financial Group
Bank Address
Choice Financial Group
4501 23rd Avenue S, Fargo, ND 58104